Heiple Travers has developed a streamlined approach to transactional management. Our Transactional Management Process acts as a communicative device, facilitating interaction between the client, our team and outside consultants. It has proven to be a successful tool for all transactional types. Our 12 step process ensures consistency, quality, thoroughness, attention to detail and a timely response.
We apply our knowledge and expertise to each transaction,
allowing you to focus on your core business.
Step 1: Project Framework
- Develop a strategic plan and needs analysis
- Provide analysis of existing leasehold
- Conduct initial interview to determine possible renewal, renegotiation, relocation, acquisition, contraction or expansion strategies
- Tour existing facility to determine specific space requirements
- Discuss geographic areas of search and preferred building profile
- Provide optimum timeframe schedule to ensure timely completion
Step 2: Market Overview
- Utilize client-defined search parameters to prepare a complete inventory of all product capable of accommodating the requirement; provide fact sheets, marketing brochures and floor plans for review
- Conduct an in-office review of all alternatives in order to formulate a short-list of product
- Provide deal points of recently completed comparable transactions
Step 3: Examination & Assessment
- Conduct a field inspection with the client of all short-listed product presented in the detailed overview; review floor plan/plate efficiencies, building amenities, mechanical/electrical system functionality, data/telco availability, parking accommodations, signage opportunities, tenant roster, financial strength of the ownership and any property encumbrances
- Assist in determining which buildings will receive Request for Proposal and/or Offer to Purchase
Step 4: Initial Negotiations
- Prepare detailed Requests for Proposals and/or Offers to Purchase
- Upon approval, distribute Requests for Proposals and/or Offers to Purchase to the listing brokers of the selected properties
- Contact existing landlord to solicit proposal for renewal, renegotiation and/or Offer to Purchase
Step 5: Analysis / Strategy
- Perform a Comparative Analysis of Leasing Cost and/or Owner-User Analysis on each proposal received
- Summarize the economic considerations for each location and any additional pertinent proposal deal points
- Summarize occupancy costs for the lease term on a per month, per year and per square foot basis
- Determine negotiating strategies; negotiate with landlord’s representative and present counter proposals
- Advise of any new opportunities in comparable product that may arise during negotiations
Step 6: Operative Analysis
- Determine whether or not to use each buildings architect or select one to evaluate all properties; as necessary, recommend qualified space planners for consideration
- Attend meetings to assist with space programming, space planning and plan revisions
- Assist in completing final preliminary drawings for each building
Step 7: Review of Construction Costs
- Where appropriate, recommend general contractors for tenant improvement construction
- Coordinate preliminary construction bids for the completed preliminary drawings; determine number of preliminary bids to be requested
- Review preliminary bids and assist in value engineering with client, architect and contractor
Step 8: Negotiate Best & Final
- Assist in selecting the best alternative based on economic, functional and subjective comparisons; conduct final negotiations with the selected building’s representative
- Run revised Comparative Analysis of Leasing Cost and/or revised Owner-User Analysis
- Prepare, review and issue Letter of Intent
Step 9: Lease Documentation / Purchase & Sale Agreement
- Review the lease form and/or purchase & sale agreement to confirm that all business points have been incorporated
- Where appropriate, make recommendation for an attorney to review
- Assist attorney with language negotiation
- Ensure timely execution by both parties
Step 10: Construction Documents / Feasibility Period
- Monitor the preparation of construction drawings and advise of the effect on timing
- Review and advise on final construction pricing
- Assist in the evaluation of the property during the feasibility period
Step 11: Construction
- Monitor construction process and assist with resolving delays and/or design issues
Step 12: Occupancy / Close of Escrow
- Assist with any actions necessary for commencement or close of escrow; assist with construction punch list items and move coordination.